20 days old

Administrative Assistant

University of Pittsburgh
Pittsburgh, PA 15219
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The Administrative Assistant reports to the Department of Anesthesiology, Clinical Trials Program Faculty members and provides advanced administrative support and customer service functions, analyzes and organizes office operations, and supports a variety of detail-oriented projects.

The incumbent will function with a high degree of independence and minimal supervision; manage calendars and telephones for multiple faculty members; coordinate and attend meetings; assist in the creation of general correspondence and reports; compile and submit paperwork for pre-MD/PhD visitors; monitor and track CITI research modules; maintain list of various interns and assignments; onboard high school and undergrad volunteers; assist with HR-related processes and accesses; complete reimbursement and expenses; monitor and order supplies and other materials; and assist in the management and organization of departmental academic progress tracking, promotion packet formatting, basic Journals formatting, and web/social media based research messaging. Must have excellent interpersonal skills, and have respect for diverse cultural attitudes.

The incumbent must possess excellent knowledge of current software including Microsoft Word, Access, Excel and Power Point. Exceptional organizational abilities, oral and written communication skills, attention to detail, self-motivation and the ability to exercise independent judgment with little or no supervision are essential for this position. The incumbent must exercise discretion and confidentiality in handling all patient information.

Equivalent experience can be substituted for education. High level written and verbal communication skills are required. Relevant administrative experience in a university setting preferred.


Posted: 2020-03-14 Expires: 2020-04-12

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Administrative Assistant

University of Pittsburgh
Pittsburgh, PA 15219

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